A Description of the system
OfficeObjects®e-Forms is responsible for creating and adjusting electronic forms to the conditions prevailing in the particular business area. It is designed to organize, create and publish electronic forms and to intelligently gather and manage the data generated by respondents. The system is handled by an Internet browser and turns the gathering of required information into a fully automated process. With its graphical interface module, OfficeObjects®e-Forms enables clear and intuitive work while creating and publishing of electronic forms and with use of the OfficeObjects®DataExtractor — the data exchange application, it effectively generates necessary reports and supports the analytical process.
OfficeObjects®e-Forms is a ready-to-use tool that can be fully integrated with any application and database system. It fully represents the structures of the particular business environment and enables dynamic modifications in the system. It helps react to market changes in a prompt and justifiable manner, thereby boosting the company‛s chances of acquiring a competitive advantage on the market.
Product Background
Virtually all companies and institutions use forms. Depending on the case these are reports, accounts, tax returns, orders as well as surveys. The circulation of traditional forms is a very complex process, from printing, copying, filling and sending to updating and analyzing of the data received. This type of activity requires ample time and money both from the respondents as well as the authors of the forms.
OfficeObjects®e-Forms was developed to improve the information flow in companies through faster and more effective processing and sending of various types of data. OfficeObjects®e-Forms generates reports and statements using the latest data contained in the company‛s IT resources. It supports a conscious business decision-making process.
The system enables the reduction of costs related to the full service of the latest data gathering process. It is designed to reduce system maintenance and to eliminate the errors in the processed information.
Potential System Users
OfficeObjects®e-Forms can be used in those business activities that require a large number of complex reports to be collected from geographically distant locations. It is a solution dedicated to the structures that use data gathering in any form. This solution is particularly effective in the case of insurance companies, financial institutions, public poll centers, offices and enterprises where reporting is an integral part of operations.
Advantages resulting from the Implementation of the OfficeObjects®e-Forms system:
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Creation of clear, easy-to-use and visually appealing forms,
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Collection and utilization of a large data volumes in short periods of time,
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On- and off-line form filling,
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Access to forms via Internet browser,
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Easier modification of forms,
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Easier creation of forms of varying size and structure complexity,
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Immediate reporting of the data supplied in the forms,
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Enhancing day-to-day control of business processes (e.g. order approval, holiday leave requests),
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Simultaneous access to the same form at the same time,
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Ensuring work on the most recent version of the form,
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Easier communication with respondents,
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Creation of reports and statistics with the use of the latest data of the enterprise‛s database updated on ongoing basis,
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Elimination of errors in the information processed in the database,
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Correct completion of the forms.
Main Areas of Application
OfficeObjects®e-Forms enables full processing of electronic forms. It makes creating, publishing, filling forms, gathering data generating reports easy.
Form creation and publication. OfficeObjects®e-Forms enables hierarchical classification of the data, which may be linked with the fields of an e-form.
With use of the form editor, authorized employees may create electronic forms and specify the correlation between the fields and the indicated data. For each cell or group of cells in the form a set of attributes can be defined that may affect their appearance and application in the form. These attributes can be modified as necessary.
Published forms may be downloaded via E-Forms application started on the computer of the company concerned. If the application is not installed on the customer‛s computer, the system automatically offers its installation via Java WebStart.
Filling the form. To fill the form, the user downloads its content from the web server. E-Forms is automatically installed on the local computer and opens the e-form view enabling its off-line completion. A downloaded form has editable boxes indicated by the creator of the forms and automatically reminds that these fields must be filled.
Thanks to the attributes associated with the fields and the guidelines on how to complete the forms, the system ensures that only correct values are entered in the appropriate fields.
Transmission of confidential data associated with satisfying reporting obligations is possible by means of applying a qualified signature and use of a safe connection layer.
Reporting. Structured processing of data gathered in the system is possible with use of the OfficeObjects®DataExtractor module. It permits the selection and extraction of required information from IT resources gathered in the database. Thanks to appropriate associations between data and the forms, the system enables intuitive generation of statements satisfying any criteria, as required. The quality of presented reports is guaranteed by use of only current data and total elimination of errors in the information processed.
Showcase Implementation
OfficeObjects®e-Forms is successfully used by one of Poland‛s largest financial institutions. The system is targeted to eventually support approximately 200 users.
The benefits delivered to the Customer include the improvement of the reporting process as well as the gradual replacement of traditional subsidiary unit reporting with a more convenient electronic system. The system has also enabled the automatic extraction of reported data and made information management and archiving much easier.
